How to Replace a Water Cooler in Your Office? 

If your office water cooler is showing signs of wear and tear, it may be time to consider replacing it. A newer, more efficient unit can increase productivity and employee satisfaction, improve morale, and lower utility bills. 

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A leaking tap is one of the first telltale signs that your office water cooler needs to be replaced. This can happen in the form of a leaky O-ring or a faucet that isn’t closing properly, so it’s important to get the problem fixed as soon as possible. 

You can prevent this from happening by performing routine maintenance on your water cooler, such as changing filter cartridges, cleaning the dispenser, and sanitizing the unit. By following these steps, you can avoid costly repairs or replacements. 

Filter Changes

The filter in your water cooler is responsible for removing impurities from the drinking water and keeping it clean. When it gets to the point where it can no longer filter out bacteria and viruses, you need to replace it with a new one. The replacement filter will be a bit different from the original one, but it should have the same change frequency. 

Replacing the filter is usually fairly simple and takes no more than a few minutes. You will need to find the right size replacement filter for your model and follow the manufacturer’s instructions to install it. 

Filling the Reservoir with Cleaning Solution

To clean the reservoir, prepare a solution of unscented bleach and purified water. This will require 1 to 3 teaspoons of bleach per gallon of water. Rinse the cooler thoroughly to remove the bleach. Drain some of the solutions through the spigots, then repeat the process. 

Scrub the Outside of the Cooler

The outside of the cooler should be cleaned to remove any buildup of grime and rust. This can be done by using a sponge or a scrub brush. It is best to use a soft-bristled brush because the bristles can damage the plastic parts of the cooler. 

Disposing of the Old Bottle and Bottle Frame

When you are ready to replace your water bottle, take it down from the cooler. Set it down on a chair or table next to the cooler. Then, grasp the water bottle’s neck securely with your dominant hand and place your opposite hand under it to keep it from falling. 

Depending on your replacement bottle, tilt it at a 45-degree angle and allow it to drip into the cooler. When the flow of water is consistent, secure the bottle to the base of the cooler. 

If you are looking for a more eco-friendly option, you can try a bottom-load or bottom-mount water cooler. These types of coolers don’t require the water bottle to sit on top of the unit, which can save you money in the long run by reducing your electricity bill. 

You can also choose to purchase a dispenser that doesn’t come with a bottle and simply add your own. These dispensers are typically less expensive than traditional models and can be a great way to save money on your monthly water bill.